Category: Biggby

November 2014 Meeting Minutes

11/6/2014

Call meeting to order.
Principal/academics report: Teacher committees next week, start looking at first round of data collected in Sept. Goals for the school to submit to the state. Thanks to all for the work the PTO did to help make Walk-a-Thon successful.
Treasurer report: walk-a-thon total more like 19000
Smencils order was incorrect - emily to keep 50 to even out personal cost of ink/paper
Old business:

-Walk-a-thon was a HUGE success
-Still working on incentives
-Brookside never came through with meals from BWW & Wendys
-Lunch with Ms. Kent - 18 kids - ride Dial-A-Ride $2 /student - inexpensive kids meals at BWW , have Big Red come and collect the kids, Nov. 19
-Homecoming also successful
-Box Tops - $1,800 coming Dec!!
-Book Fair - 500 less than this time last year, still good. We bought about 1000 in books for teachers/library
-Smencils - went over well, a little confusing having it next to the Book Fair
-Sucker questions? - some new laws to consider - regulations on snacks and etc. during school hours

New business:

-Emily to meet with Brookside to wrap up walk-a-thon
-Change the dance party - make it bigger and better
-Definitely want to keep it inside - expand hours
-Keep it mostly the same, but a little bigger and better
-Keep it to the first Saturday in October
-Need to keep the momentum going into the second year
-Want to keep the parents in the know about what we want to do with the   money raised from the walk-a-thon
-Hype up the prizes that were earned this year
-We don’t want to lose momentum going into the second year!!!
-Try to grow with incentives
-Will need to revamp our corporate letters and price points for next year
-Match Day - need people to cover 10-6. Takes place on November      11. takes place in a ballroom at the Holiday Inn. Miracle in Mecosta theme.
-Biggby night - November 10th. 4-7pm Coupons to pass out. Can also     share on social media to spread the word.
- Movie Night - November 21 - show Mr. Peabody & Sherman - info to go out on Friday the 18th. To start at 6:30pm
-Holiday shop - Dec. 16-18 - same process as before. Will need people to     man the shop througout the day. Want to sponsor those who cannot afford to shop.
  -Wreath sales kicked off last week.
  -Tyson chicken - 24 cents/label. Jar to collect labels will be in the office.
Want to send out an email to keep everyone informed as far as            boxtops/labels/tyson/shoparoo. Have envelopes attached to the bulletin   board so it is easy to have parents drop them.
  -Grant writing team - Erin & Dave - working on grant writing to benefit the school.
  -Recycle week - sometime in the spring to do a recycle week which could include funding factory, crayola, and smencils. Milk jugs in April. Some kind of treat reward with that. Have buckets for each in the school. Put up fun facts about recycling to put up on the board.
-March is reading month. Will also have book fair that month as well.
-Riverview Rocks shirt in the spring? Trophy & shirts place said he would donate shirts to class with the winning design. Perhaps doing shirts again in the fall. Put out a last call for T-shirt orders again as well.
-Back to Walk-a-Thon. Make it bigger!!

-Need to encourage teachers to take field trips. They usually take one per class.

-Ipad airs ordered through the tech department. Cart for the ipads. The cart is not the hold up. They run around $1200. Looking for a less expensive option.
-Chrome books are a hot item around the school. Small laptop that runs the reflex math, reading and etc. Teachers use them all time.
-Put out a notice for Art volunteers?? Several parents may be able/willing to
volunteer for art time.
-The playground flooding issue should hopefully be covered by the sinking fund.
-We want to use the money for something visible, so everyone can see where the money goes.
-Gaga pit? Pictures of kids in the halls?

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November 2014 Agenda

11/6/2014

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Call Meeting to order.
Approval of last meeting minutes.
Treasurer Report.
Principals Report
Old Business:

Walk-A-Thon!!!
Homecoming
Box Tops
Book Fair
Smencils

6. New Business:

Walk-A-Thon money - Suggestions? Momentum for next year!
Match Day!
Biggby Night - Nov 10th!
Movie Night-Nov 21st
Holiday Shop - Dec 16-18 (sign up)
Wreath Sale kicked off last week.
Tyson?
Grant writing team
Erin and Dave
Recycle Week:
Funding Factory - Shannon
Crayola
Smencils?

Next Meeting December 3rd @ 6:30!

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October 2014 Meeting Minutes

10/2/2014

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Call meeting to order
Minutes approved from September meeting
Teacher report: Field trips in motion, students like hearing names on PA
Treasurer report - Kind of low
Old business - everything going over really well.
Tshirt sales - Close date on Sept. 26, going over well
Kindergarten field trip approved
Walk-a-thon - Supposed to be at 15% as of today and we are already at over 30% in online only. A little trouble with registering for people without internet access. Give tattoo for those even without registering. Need to get info out to Pioneer. Kim is the PR person for the school. She also has the camera. Interested in putting some sort of ad into paper
Consider using the High School as a backup location. May be looking at that option because of the issues with Top Taggert. Can buy and man the concession at the high school.

Jake’s Day - Oct. 9 next Thursday. Health and Fitness Day - bouncy house
Match Day - Nov. 11 Theme is “Miracle in Mecosta” Goal is 1 Million in 7 hours. Trying to beat last year which was at $700,000. No match for kids this year. GMA may be covering the event. Coloring for kids etc. Said yes to electric hookup. T-shirts logo in back with Match day, no price point at this point, maybe about $10. Patterson flowers contact.
Homecoming update - Theme is genres in Music. Our theme will be Rock and Roll. Bales of Hay to be supplied by Julie. Noah will be driver. Usually meet at middle school around 5. Parade Friday at 5:30. Need to check on time of parade. Separate floats for the two elementary schools. Candy throwers. Homecoming committee meeting. Spirit week - Brookside generally follows high school theme days.
Box Top/Scholastics - Going fine, deadline coming up this month. Angie has some FSU students who may be available to help. All the teachers have cans. Scholastics - have been able to give the teachers. Book fair the week of Halloween - need help for during the days. Will be set up in the library. Going to cancel library for the week. Make up a flier for the math night/book fair flyer. Takes place Oct. 29. Theme is medieval times. Some concern about kids wearing costumes, but will be allowed. Need volunteers at night. Will have 2 cash registers. Volunteers will need to watch video. Get 10% to be a helper. Use tickets, need to have better organization to make the ticket use successful. Aunt Millie’s/Tysons/Coke Rewards/juice boxes to get started. Shannon to look into Tyson.
Labels for Education - about 93,000 points. Maybe try to do something with those points for teacher appreciation week. Do not believe the points expire. Box to pin up to use as a reminder to turn in labels. See if we can get another box. Let parents know of deadlines by sending out a flyer.
Shoparoo - Need to get it going. Get a box put up. Start using the Facebook page. Maybe wait to push info until after Walk-A-Thon
Meijer rewards - community rewards, may be connected to Mperks
Movie nights - got the licence Hoping to get a newer release. Looking for date before Christmas, perhaps Nov. 21. Perhaps Mr. Peabody and Sherman.
Combine school newsletter with PTO newsletter going out first week of the month
Biggby/Qdoba - shoot for Nov. 10. Must distribute coupons to students. 15% profit for Qdoba, $1 per drink for Biggby
Smencils - smelly pencils, 10 different scents, variety themes. About 55 cents per pencil $275 for Master case, makes $225 per case. Sell for $1 a piece. Secretary sells them at designated times. Perhaps selling at Book fair or certain days. Alternate Fridays between suckers and smencils. Concern about fights over pencils in class. Can kick it off with Book Fair, but will need a separate till.
Gaga Ball - will discuss next time. Game for outside. Look at getting lumber donated.
Playground drainage? Ask Renee about additions to playground.
Headphones - perhaps PTO could purchase new headphone? Computer lab purchases will need to go through the tech people first.
Would like to buy the school some laminating paper.
Crayola color cycle - Jen

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October 2014 Agenda

9/30/2014

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1. Call meeting to order
2. Approval of last meeting minutes. Great job Steph!
3. Principal report
4. Teacher report
5. Treasurer report
6. Old business:
    a. Google drive, website, and FB all up and working very well!
    b. Teacher gifts went very well! Paired with scholastic gift. Yay!
    c. Shirt sales going very well. Leslie?
    d. Kindergarten field trip approval.
    e. Walk-A-Thon update.
    f. Jak's day - October 9th
7. New business:
    a. Walk-A-Thon updates
    b. Match day. Nov 11th
    c. Homecoming updates- theme is genres of music
    d. Box tops - Amber
    e. Scholastic conversation - Amber
    f. Aunt Millie's
    g. Labels for education - Becky
    h. Movie nights - Mandy
    I. Qdoba and Bigby fundraisers - Stephanie
    j. Smencils - Angie
    k. Gaga Ball?

Next meeting November 5th @ 6:30pm

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September 2014 Meeting Minutes

9/4/2014

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Introductions & Sign In

Call to Order

Teacher report from Mrs. Orange-- Box Tops and Labels? Same as last year? Competition between classes not preferable to classroom goals.

Principal report from Ms. Kent --Good first day. Asking for advanced notification for changes in pick-up at end of day. Add to facebook and email list about getting notifications. Assembly tomorrow. Music performer Billy Craig. Practice run for assembly today. Trying to stress structures and order. Enrollment at about 351. Well staffed, though lots of staff changes. Check with teachers about volunteering in classes.

Treasurer report--Emily and Amber will work together as the treasurer to keep things simple. PTO Money request form which is on the Google drive. Will put the Google drive info on facebook.

Successful Open House --Field trip request form. Stopped using in 2012. Emily revamped the form to have them available to teachers.
Amber in charge of Box Tops. Keeping it goal oriented. Will give monthly reports. Made about $3500 last year. Hoping to make $3700-4000 this year. Angie proposing -Lego first league and PTO 50/50 split through Ferris. Box Tops cut checks twice a year. One in late fall and one in spring. Labels for education gives points towards items in catalog rather than checks. Box Tops questions go to Amber
Scholastic Book Fair - Oct. 20-24. We could push it back to the next week due to close proximity to the walk-a-thon. That would push it into Halloween week. Book fair pushed to the week of Halloween and incorporate it into a “themed” night. Book fair in the library again this year. Have teachers stop their classes library time during the book fair week. Start book fair Oct 27 and down the 31. Amber to close up on Saturday, Nov. 1. Mrs. Orange suggests a letter to the teachers to prepare them for the library being closed that week. Math night paired with the book fair, to take place Wed. Oct. 29. Math night to begin at 5:30 and run till 7:30. Ice cream novelties to be served. Book fair volunteers will need to have a training session before the book fair.
We have approximately $4100 in the scholastics account. We have around $650 that will expire at the end of September. There are lots of options of what to spend on, not just books. Need a small cushion of money left in the account - approximately $1000-$1500. Can we divide the money between the teachers and let them each determine how to use it? 13 classrooms. Short supply of books for Kindergartners. Use the $680 for K books and divide the rest between the classes.

Becky to take over the Labels for education. Angie has access to students who need volunteer hours that can help glue labels. Can ask parents to separate labels and box tops.
Leslie has coordinated the Tshirt sales. Order forms will be sent home.
Movie Nights - Are we continuing this? The license is $394. Did not have good turn out last year, but we are going to try again this year and make it bigger and better. Sell the suckers and concessions for profit. When do we want to host this?
Assemblies - Tuba Bach assembly
Qdoba and Biggby fundraisers - Brookside hosts these events once a month and do really well with it. Buffalo Wild Wings also. Jets Pizza will be eliminated due to low interest.
Homecoming - Sign up for the committee. Oct. 17th is the parade.
Match Day - Need volunteers to sit at tables. Takes place in November. Takes place during the day in the week.
Wreath Sales
Teacher Supplies - Have given $100 to teachers in the past. We will continue that and include the specials.
Sucker sales - Amber volunteers to come in and sell the suckers during the week.
Walk-a-thon - Will take place Oct. 18. Watch the video. It is all rolled and should be pretty easy once we get set up. We can make the event what we want. We are pairing with Brookside with this to make it a Big Rapids elementary event. Will have music, mascots etc. Online minimum donation is $10. Hoping for every student to get $40. Trying to get just one major event for the year, so make it big. Website and database set up now. Will start taking pledges as soon as we are totally prepared. Will send out around 150 corporate sponsor letters as well.
Next meeting will be Oct. 1. Meetings will continue each month on the first Wednesday of the month at 6:30. Will need someone with a key to lock the building at the next meeting.
Will send out a monthly newsletter at the end of each month. Collect and make a database of parents who are willing to help with PTO and functions.

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September 2014 Meeting Agenda

9/3/2014

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1. Call meeting to order
2. There are no minutes from the last meeting, but this is changing. Meet our new secretary Stephanie Trouba!
3.      Principal Report
4.      Teacher Report
5.      Treasurer Report:
a. Changes to the “system”
6.      Old Business:
a. Open house review
7.      New business:
a. Utilizing the website more.
b. Utilizing google drive.
c. New forms/”rules”
i.       Money form
ii.     Field trip request form
iii. Teacher/Parent request form
d.      Box Tops - Amber
e.       Scholastic conversation - Amber
f.        Labels for education - Anyone?
g.       Tshirt Sales - Leslie
h.      Movie nights - Mandy
i.         Assemblies - “I love this school” Sept 4th, Tuba Bach?
j.         Qdoba and Biggby fundraisers - Anyone?
  k.       Homecoming:
i.       Need sign up for float committee and spirit week organization
l.         Match Day
i.       Volunteers to sit at table (I know it’s early)
m.    Teacher Supplies
     i.       Changes this year.
n.      WALK-A-THON!!!

Next meeting October 1st 6:30pm

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November 2014 Meeting Minutes

November 2014 Agenda

October 2014 Meeting Minutes

October 2014 Agenda

September 2014 Meeting Minutes

September 2014 Meeting Agenda

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