Category: Google Drive

September 2016 Meeting Minutes

9/8/2016

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Call meeting to order
Introductions
The board - Emily, Mandy, Amber, Stephanie
Our purpose/mission, How we operate - we fund the fun!! We try to be positive, bring the energy, get things done.

Approval of June Minutes - Jenn Deater

The google drive is open to everybody - this is where you can find the minutes for our monthly meetings. Log onto: RiverviewPTO509@gmail.com Password: riverviewrocks509. Everything is on there!! Our website will also lead you there-www.riverviewrocks.org.

Treasure report

We had a breach in our bank account at the end of last year. We will pass around the bank account printout, but we will have a clearer account next time. We have just over $11,500.

Teacher report

Mrs. Maat - Ms. Stickler has some Smartboard requests. She has a $175 of smartboard things. Third grade will be able to use this in years following. Approved. There are 3 or more teacher who also have Mobimax requests. Mobimax is just a tool that the teachers can use in the classroom that the kids can use at home, and it meets them at their level. It would be $600-$800. Mrs. Scheible has the request for the Anderson and Girls apple orchard field trips for K. We have basically 2.5 K classes this year, so we will need two buses this year, so cost will be a little more expensive than last year. Also, the bus expenses has gone up this year as well. We want to try to fund field trips without having to ask parents to contribute additional money.

Principal report

Ms. Kent - The school is booming!! We love our kids, we try to work hard for our kids. They are going through a battery of assessments the first weeks of school to get baselines on them. We have 30-40 more kids in the building than last year, so it is tight. We are really shooting big for the walk-a-thon.

Old Business:

Health and fitness will not be rescheduled
Cartridges - Cooley was not here, will bring up during October meeting

New Business:

Food Allergy/Safe snack list- We have some parents who are available to let us know more about the food allergies in our school. Q&A with food allergy experts.
- There is a hotline available to those who have questions!
- Italian Ice, Lemonade, and popcorn are items most kids can participate with. Try to have events without food if possible.
- Allergies are a legal issue as well as a physical issue.
- Restriction of specific allergens for the classrooms is a top recommendation
- How can we be inclusive for those with allergies? Consider non food items for parties, open communication with teachers and school.
Box tops - Jenn Deater/Amber - We raise thousands of Scholastic dollars a year with this and book fair. We don’t consider these as fund raisers as this money just goes right back into the school and teachers. Maggie Ramsey has volunteered to take this over. We do also have honor students that help us process the boxtops too. Boxtops must be turned in before the expiration date.
Labels - Becky - this is still phasing out, if you have these you can still turn them in.
Book Fair - Amber- The packets come home through the week. We have a great event twice a year. We have traditionally have an ice cream night, which we will have to revise this due to allergies. Oct. 24-28 will be our first book fair. Sign ups will be at the next meeting. Our evening event will be Wed. Oct. 26.
Walk-A-Thon - Oct. 8
- The planning has started. To get involved just ask and we can put you on a subcommittee to help out.
- First letter home already went out.
- Kick off assembly is Monday the 12th at 8:30
- PTO members are the eyes and ears of this event!! We need to know if anyone has questions, confusion, or issues with anything!!
- This is a ONE ASK event!! We only ask our parents and community to donate to us ONE time a year!
- This is the third annual event for us. It has REALLY worked for us. We know this isn’t going to please everyone, but we do our best to make the most of our money.
- We spent 80%+ of our money that we made last year. We are trying to save toward a shade/pavilion for the playground. We keep almost all of the money we raise! This works because we get the teachers, parents, and kids excited about it. We have bought lots of playground equipment, assemblies, field trips, etc. IT was brought up that we use the money to buy beginning of the year supplies for the teachers. This was voted against as we are trying to bring fun to the school with playground, field trips, assemblies, etc and the money can be spent on those. Other parents like bringing that stuff in.
- Our theme this year is positivity/Energy bus.
- We want to know the feedback - the good and the bad. We need to know what everyone thinks so that we can fix what we can and just get better and better.
Homecoming - Oct. 1
- Sign up to help with this committee! Who wants to be in charge of this committee?? They will need to coordinate the float. There will be a theme. Megan Knopf will take charge. Rachel and Jody Lee will help.
- Meet with Renee
- More info coming
- Spirit week will be September 26-October 1
Parent teacher conferences
- We need someone to take the lead on this! We provide the melas for the teachers.
- Nick Scheible will coordinate.
Bylaws
- Mandy - We are still working on developing a budget and bylaws. The google drive will have a copy of the bylaws. We are doing our best to try to formulate this. If you have any amendments or thoughts, let us know! We will most likely vote this in next meeting.

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October 2014 Meeting Minutes

10/2/2014

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Call meeting to order
Minutes approved from September meeting
Teacher report: Field trips in motion, students like hearing names on PA
Treasurer report - Kind of low
Old business - everything going over really well.
Tshirt sales - Close date on Sept. 26, going over well
Kindergarten field trip approved
Walk-a-thon - Supposed to be at 15% as of today and we are already at over 30% in online only. A little trouble with registering for people without internet access. Give tattoo for those even without registering. Need to get info out to Pioneer. Kim is the PR person for the school. She also has the camera. Interested in putting some sort of ad into paper
Consider using the High School as a backup location. May be looking at that option because of the issues with Top Taggert. Can buy and man the concession at the high school.

Jake’s Day - Oct. 9 next Thursday. Health and Fitness Day - bouncy house
Match Day - Nov. 11 Theme is “Miracle in Mecosta” Goal is 1 Million in 7 hours. Trying to beat last year which was at $700,000. No match for kids this year. GMA may be covering the event. Coloring for kids etc. Said yes to electric hookup. T-shirts logo in back with Match day, no price point at this point, maybe about $10. Patterson flowers contact.
Homecoming update - Theme is genres in Music. Our theme will be Rock and Roll. Bales of Hay to be supplied by Julie. Noah will be driver. Usually meet at middle school around 5. Parade Friday at 5:30. Need to check on time of parade. Separate floats for the two elementary schools. Candy throwers. Homecoming committee meeting. Spirit week - Brookside generally follows high school theme days.
Box Top/Scholastics - Going fine, deadline coming up this month. Angie has some FSU students who may be available to help. All the teachers have cans. Scholastics - have been able to give the teachers. Book fair the week of Halloween - need help for during the days. Will be set up in the library. Going to cancel library for the week. Make up a flier for the math night/book fair flyer. Takes place Oct. 29. Theme is medieval times. Some concern about kids wearing costumes, but will be allowed. Need volunteers at night. Will have 2 cash registers. Volunteers will need to watch video. Get 10% to be a helper. Use tickets, need to have better organization to make the ticket use successful. Aunt Millie’s/Tysons/Coke Rewards/juice boxes to get started. Shannon to look into Tyson.
Labels for Education - about 93,000 points. Maybe try to do something with those points for teacher appreciation week. Do not believe the points expire. Box to pin up to use as a reminder to turn in labels. See if we can get another box. Let parents know of deadlines by sending out a flyer.
Shoparoo - Need to get it going. Get a box put up. Start using the Facebook page. Maybe wait to push info until after Walk-A-Thon
Meijer rewards - community rewards, may be connected to Mperks
Movie nights - got the licence Hoping to get a newer release. Looking for date before Christmas, perhaps Nov. 21. Perhaps Mr. Peabody and Sherman.
Combine school newsletter with PTO newsletter going out first week of the month
Biggby/Qdoba - shoot for Nov. 10. Must distribute coupons to students. 15% profit for Qdoba, $1 per drink for Biggby
Smencils - smelly pencils, 10 different scents, variety themes. About 55 cents per pencil $275 for Master case, makes $225 per case. Sell for $1 a piece. Secretary sells them at designated times. Perhaps selling at Book fair or certain days. Alternate Fridays between suckers and smencils. Concern about fights over pencils in class. Can kick it off with Book Fair, but will need a separate till.
Gaga Ball - will discuss next time. Game for outside. Look at getting lumber donated.
Playground drainage? Ask Renee about additions to playground.
Headphones - perhaps PTO could purchase new headphone? Computer lab purchases will need to go through the tech people first.
Would like to buy the school some laminating paper.
Crayola color cycle - Jen

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1. Call meeting to order
2. Approval of last meeting minutes. Great job Steph!
3. Principal report
4. Teacher report
5. Treasurer report
6. Old business:
    a. Google drive, website, and FB all up and working very well!
    b. Teacher gifts went very well! Paired with scholastic gift. Yay!
    c. Shirt sales going very well. Leslie?
    d. Kindergarten field trip approval.
    e. Walk-A-Thon update.
    f. Jak's day - October 9th
7. New business:
    a. Walk-A-Thon updates
    b. Match day. Nov 11th
    c. Homecoming updates- theme is genres of music
    d. Box tops - Amber
    e. Scholastic conversation - Amber
    f. Aunt Millie's
    g. Labels for education - Becky
    h. Movie nights - Mandy
    I. Qdoba and Bigby fundraisers - Stephanie
    j. Smencils - Angie
    k. Gaga Ball?

Next meeting November 5th @ 6:30pm

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September 2014 Meeting Minutes

9/4/2014

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Introductions & Sign In

Call to Order

Teacher report from Mrs. Orange-- Box Tops and Labels? Same as last year? Competition between classes not preferable to classroom goals.

Principal report from Ms. Kent --Good first day. Asking for advanced notification for changes in pick-up at end of day. Add to facebook and email list about getting notifications. Assembly tomorrow. Music performer Billy Craig. Practice run for assembly today. Trying to stress structures and order. Enrollment at about 351. Well staffed, though lots of staff changes. Check with teachers about volunteering in classes.

Treasurer report--Emily and Amber will work together as the treasurer to keep things simple. PTO Money request form which is on the Google drive. Will put the Google drive info on facebook.

Successful Open House --Field trip request form. Stopped using in 2012. Emily revamped the form to have them available to teachers.
Amber in charge of Box Tops. Keeping it goal oriented. Will give monthly reports. Made about $3500 last year. Hoping to make $3700-4000 this year. Angie proposing -Lego first league and PTO 50/50 split through Ferris. Box Tops cut checks twice a year. One in late fall and one in spring. Labels for education gives points towards items in catalog rather than checks. Box Tops questions go to Amber
Scholastic Book Fair - Oct. 20-24. We could push it back to the next week due to close proximity to the walk-a-thon. That would push it into Halloween week. Book fair pushed to the week of Halloween and incorporate it into a “themed” night. Book fair in the library again this year. Have teachers stop their classes library time during the book fair week. Start book fair Oct 27 and down the 31. Amber to close up on Saturday, Nov. 1. Mrs. Orange suggests a letter to the teachers to prepare them for the library being closed that week. Math night paired with the book fair, to take place Wed. Oct. 29. Math night to begin at 5:30 and run till 7:30. Ice cream novelties to be served. Book fair volunteers will need to have a training session before the book fair.
We have approximately $4100 in the scholastics account. We have around $650 that will expire at the end of September. There are lots of options of what to spend on, not just books. Need a small cushion of money left in the account - approximately $1000-$1500. Can we divide the money between the teachers and let them each determine how to use it? 13 classrooms. Short supply of books for Kindergartners. Use the $680 for K books and divide the rest between the classes.

Becky to take over the Labels for education. Angie has access to students who need volunteer hours that can help glue labels. Can ask parents to separate labels and box tops.
Leslie has coordinated the Tshirt sales. Order forms will be sent home.
Movie Nights - Are we continuing this? The license is $394. Did not have good turn out last year, but we are going to try again this year and make it bigger and better. Sell the suckers and concessions for profit. When do we want to host this?
Assemblies - Tuba Bach assembly
Qdoba and Biggby fundraisers - Brookside hosts these events once a month and do really well with it. Buffalo Wild Wings also. Jets Pizza will be eliminated due to low interest.
Homecoming - Sign up for the committee. Oct. 17th is the parade.
Match Day - Need volunteers to sit at tables. Takes place in November. Takes place during the day in the week.
Wreath Sales
Teacher Supplies - Have given $100 to teachers in the past. We will continue that and include the specials.
Sucker sales - Amber volunteers to come in and sell the suckers during the week.
Walk-a-thon - Will take place Oct. 18. Watch the video. It is all rolled and should be pretty easy once we get set up. We can make the event what we want. We are pairing with Brookside with this to make it a Big Rapids elementary event. Will have music, mascots etc. Online minimum donation is $10. Hoping for every student to get $40. Trying to get just one major event for the year, so make it big. Website and database set up now. Will start taking pledges as soon as we are totally prepared. Will send out around 150 corporate sponsor letters as well.
Next meeting will be Oct. 1. Meetings will continue each month on the first Wednesday of the month at 6:30. Will need someone with a key to lock the building at the next meeting.
Will send out a monthly newsletter at the end of each month. Collect and make a database of parents who are willing to help with PTO and functions.

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September 2014 Meeting Agenda

9/3/2014

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1. Call meeting to order
2. There are no minutes from the last meeting, but this is changing. Meet our new secretary Stephanie Trouba!
3.      Principal Report
4.      Teacher Report
5.      Treasurer Report:
a. Changes to the “system”
6.      Old Business:
a. Open house review
7.      New business:
a. Utilizing the website more.
b. Utilizing google drive.
c. New forms/”rules”
i.       Money form
ii.     Field trip request form
iii. Teacher/Parent request form
d.      Box Tops - Amber
e.       Scholastic conversation - Amber
f.        Labels for education - Anyone?
g.       Tshirt Sales - Leslie
h.      Movie nights - Mandy
i.         Assemblies - “I love this school” Sept 4th, Tuba Bach?
j.         Qdoba and Biggby fundraisers - Anyone?
  k.       Homecoming:
i.       Need sign up for float committee and spirit week organization
l.         Match Day
i.       Volunteers to sit at table (I know it’s early)
m.    Teacher Supplies
     i.       Changes this year.
n.      WALK-A-THON!!!

Next meeting October 1st 6:30pm

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September 2016 Meeting Minutes

October 2014 Meeting Minutes

October 2014 Agenda

September 2014 Meeting Minutes

September 2014 Meeting Agenda

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