Riverview Elementary School PTO
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October 2016 Meeting Minutes

10/6/2016

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Call meeting to order
  • Introductions
  • The board
  • Approval of September minutes
Treasure report
  • Mandy - copies of the newest report are being passed around, there are Walk-A-Thon expenses and also beginning of the year teacher gifts
Teacher report
  • Mrs. Garner - Spelling city is something that the 1-4 teachers would like to have.  The cost is $25 for 25 students and a little additional expense for each added student.  Some teachers have already purchased this, but it is something that the kids can use at home as well.  There may be a group/whole school rate.  Maybe we can reimburse the teachers now and get the school rate next year.  No one opposes covering this for the teachers.  Deater will find out who has already purchased and report back to Emily.  
  • The teachers now have to put their standards on their lesson plans, this is a new state requirement that requires a lot of extra time for the teachers.  Planbook.edu.com is a $25 annual subscription is something that can assist the teachers in making these plans.  It will take care of some of the legwork for the teachers.  This will have to be renewed every year.  No one opposes.  
  • Nikki Jorgensen had mentioned to Ms. Cole that she would be interested in coming in to do art with the students.  Would the PTO be interested in paying for some of the expense of art supplies.  Ms. Kent will have to be consulted about this before we move forward.  Deater will talk to Ms. Kent.
  • 4th Graders - We pay for a newspaper subscription for the 4th graders so that they can read it and use it in their curriculum.  Do we want to do this again?  Yes. No opposition.
Principal report
  • Ms. Kent - Academics report (None this month) 
Old Business:
  • First assembly and field trip were a success
  • Homecoming - Huge success!! Thanks to all the members who helped out!!
  • Vote to adopt the bylaws as written
New Business;
  • Box tops: Maggie - Have collected about 1500.  They need to be mailed in by Nov. 1.  There is an app for Boxtops as well.  You can scan receipts and it will tell you exactly which items qualified.  We did set new, lowered goals this year for each classrooom.  Feltman may need a new bucket.  How about a traveling trophy instead of having a monthly goal?  The goal for each student is 90 boxtops per year.

  • ​Labels: Becky - no changes
  • Shoparoo: Katie - All you have to do is scan receipts.  The app is free.  Plan to do a bulletin board with info on this and boxtops after Walk-A-Thon is over.  Remember that we bring in money with these things, but we are not using these are fundraisers.
  • Book Fair: Amber - Book fair is the last week of October.  We have a pirate theme.  We will have an activity of some sort for the kids to do.  There will be no ice cream.  We are open during the day as well as the Wednesday night event.  Amber will pass around a sign up sheet, if you can help during the week, talk to Amber about running the cash register.  This is NOT a fund raiser.  We get scholastic dollars for this which we give all back to the teachers and students in book and classroom needs.  Can we make everyone aware of the wishlists for teachers too?? Maybe a Facebook post or a message in the lounge to remind teachers to fill out their wish lists.
Walk-A-Thon!!! OCTOBER 8
  • We raised over $47,000 in 2015 and over $26,000 in 2014.  Last year at the day of the event we were at $16,000.
  • ONE ASK!!  We are almost to $21,000 currently.
  • Positivity is the name of the game!!  Bringing the Energy Bus!!
  • Angels of Action - we are working together.  They will have a booth at the event and anyone who brings a donation will be entered for a BWW raffle basket.
  • Closing Oct. 28th - It will be around 2 or 2:30 because it will be messy!!
  • Incentives committee is ordering on the 10th.
  • Fruit kabob station will now be just apples and bananas.
  • Sign up sheet is going around, please sign up to help!!
  • Dr. Garlic has the toothbrushes and toothpaste - We can have a sign for the business and a table to pass out the goodies.  
  • We have booths for Spectrum, Chemical, Dr. Garlic, and Angels of Action
Parent teacher conferences
  • Meals for the teachers - Mr. Scheible - October 18th and 20th by appointment. 
  • Holiday Shop:
  • Abby is heading this up already.  Please get in touch with her if you want to be on this committee.
  • Last year, we did everything is $1.  The committee needs to decide what we have in the shop.  We were short on supplies last year.  We also need to have a cap on the amount each student brings in.  We will do a $10 cap.  Abby has been checking into dollar store purchases already.  We also need to order the bags for wrapping. Emily still has some stuff from last year as well.  Contact Abby is you want to help.  Erin and ??? will help.  We usually have high schoolers that come help with this as well.  We do also have some volunteers we can tap into at Ferris as well.
Other Items:​

  • For reimbursement - there is a form on the website to submit receipts.
  • We didn’t renew our movie license.  Are we interested in doing a parents night out where parents can drop off kids at the school so the parents have some free time?  There may be Ferris students that we could ask about volunteering.  If we know far enough in advance, the honor students at Ferris are usually able to volunteer.  Is this a liability issue?
  • Angie Maury - She has started a 4H club with a focus on crafts and science experiments.  Meetings will be the second Tuesday of every month from 4-6.  For ages 5-19.  
  • Can we do a Tshirt sale similar to what the high school did with the 2 for deal.  We did Tshirt sales last year and we ended up just being the middle man.  We are going to make Tshirt sales available, but we are going to send people into the Tshirt shop.   They are going to make an order form for us that will be available for parents to order right at his store.
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September 2016 Meeting Minutes

9/8/2016

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  • ​Call meeting to order
  • Introductions
  • The board - Emily, Mandy, Amber, Stephanie
  • Our purpose/mission, How we operate - we fund the fun!!  We try to be positive, bring the energy, get things done.
Approval of June Minutes - Jenn Deater
  • The google drive is open to everybody - this is where you can find the minutes for our monthly meetings.  Log onto: RiverviewPTO509@gmail.com Password: riverviewrocks509.  Everything is on there!!  Our website will also lead you there-www.riverviewrocks.org.
Treasure report
  • We had a breach in our bank account at the end of last year.  We will pass around the bank account printout, but we will have a clearer account next time.  We have just over $11,500.
Teacher report
  • Mrs. Maat - Ms. Stickler has some Smartboard requests.  She has a $175 of smartboard things.  Third grade will be able to use this in years following.  Approved. There are 3 or more teacher who also have Mobimax requests.  Mobimax is just a tool that the teachers can use in the classroom that the kids can use at home, and it meets them at their level. It would be $600-$800.  Mrs. Scheible has the request for the Anderson and Girls apple orchard field trips for K.  We have basically 2.5 K classes this year, so we will need two buses this year, so cost will be a little more expensive than last year.  Also, the bus expenses has gone up this year as well.  We want to try to fund field trips without having to ask parents to contribute additional money.
Principal report
  • Ms. Kent - The school is booming!!  We love our kids, we try to work hard for our kids.  They are going through a battery of assessments the first weeks of school to get baselines on them.  We have 30-40 more kids in the building than last year, so it is tight.  We are really shooting big for the walk-a-thon.
Old Business:
  • Health and fitness will not be rescheduled
  • Cartridges - Cooley was not here, will bring up during October meeting
New Business:
  • Food Allergy/Safe snack list- We have some parents who are available to let us know more about the food allergies in our school.  Q&A with food allergy experts.
    • There is a hotline available to those who have questions!
    • Italian Ice, Lemonade, and popcorn are items most kids can participate with.  Try to have events without food if possible.
    • Allergies are a legal issue as well as a physical issue.  
    • Restriction of specific allergens for the classrooms is a top recommendation
    • How can we be inclusive for those with allergies?  Consider non food items for parties, open communication with teachers and school.  
  • Box tops - Jenn Deater/Amber - We raise thousands of Scholastic dollars a year with this and book fair.  We don’t consider these as fund raisers as this money just goes right back into the school and teachers.  Maggie Ramsey has volunteered to take this over.  We do also have honor students that help us process the boxtops too. Boxtops must be turned in before the expiration date.
  • Labels - Becky - this is still phasing out, if you have these you can still turn them in.
  • Book Fair - Amber- The packets come home through the week.  We have a great event twice a year.  We have traditionally have an ice cream night, which we will have to revise this due to allergies.  Oct. 24-28 will be our first book fair.  Sign ups will be at the next meeting.  Our evening event will be Wed. Oct. 26.
  • Walk-A-Thon - Oct. 8
    • The planning has started.  To get involved just ask and we can put you on  a subcommittee to help out.
    • First letter home already went out.
    • Kick off assembly is Monday the 12th at 8:30
    • PTO members are the eyes and ears of this event!!  We need to know if anyone has questions, confusion, or issues with anything!!
    • This is a ONE ASK event!!  We only ask our parents and community to donate to us ONE time a year!
    • This is the third annual event for us.  It has REALLY worked for us.  We know this isn’t going to please everyone, but we do our best to make the most of our money.
    • We spent 80%+ of our money that we made last year.  We are trying to save toward a shade/pavilion for the playground.  We keep almost all of the money we raise!  This works because we get the teachers, parents, and kids excited about it.  We have bought lots of playground equipment, assemblies, field trips, etc. IT was brought up that we use the money to buy beginning of the year supplies for the teachers.  This was voted against as we are trying to bring fun to the school with playground, field trips, assemblies, etc and the money can be spent on those.  Other parents like bringing that stuff in.  
    • Our theme this year is positivity/Energy bus.
    • We want to know the feedback - the good and the bad.  We need to know what everyone thinks so that we can fix what we can and just get better and better.
  • Homecoming - Oct. 1
    • Sign up to help with this committee!  Who wants to be in charge of this committee??  They will need to coordinate the float.  There will be a theme.  Megan Knopf will take charge. Rachel and Jody Lee will help.
    • Meet with Renee
    • More info coming
    • Spirit week will be September 26-October 1
  • Parent teacher conferences
    • We need someone to take the lead on this! We provide the melas for the teachers.
    • Nick Scheible will coordinate.
  • Bylaws
    • Mandy - We are still working on developing a budget and bylaws.  The google drive will have a copy of the bylaws.  We are doing our best to try to formulate this.  If you have any amendments or thoughts, let us know!  We will most likely vote this in next meeting.

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March 2016 Meeting Minutes

3/8/2016

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  • Call meeting to order
  • Approval of Feb. minutes
  • Treasurer report - Emily is still having trouble getting into our bank account, but we have had just a few little deductions and should have around $24,000.
  • Teacher report - Mrs. Garner - What are we doing with Mr. Shewans jokes?? Stefanya says she will volunteer to take this project over!!  Everyone knows that something is in the works, but we need to communicate what is going on to all the teachers.  The assembly will be May 27.  K would like to go on a field trip to the Grand Rapids children’s museum.  Mrs. Garner has applied for a grant from the museum, if it is not received, they will be asking for assistance for the the two K classes.  Just like last years field trip.  
  • Principal report - Ms. Kent - Academics report - we kept the small kids in for morning recess because of the ice and slush.  It was a big slushy mess at the soccer field today too.  Lunch recess we did not go out.  The drainage is working well, though! We had the science fair, and had a lot of great feedback from that!  We had 4 snowdays in February, we are as of now, making up 3.  We have mostly finished our winter assessments.  K-2 are taking a state test this year, similar to the Mstep.  We are piloting that this year.  We are getting 60 more chromebooks, this should help with 3-4 getting testing done a little sooner.  The ipads were reinstated, we are getting 19 back.  We are asking for a cart for the ipads.  Book fair is coming up.  We had a lockdown drill at lunch and it went super well!  The whole district sets a day for lockdown drills.  We have some Ferris people coming in to do some reading, lots of different groups coming in for reading month!  March 29 is calling all dads.
  • Old Business:
    • Charging cart - we approved this last meeting
    • Rink Party - success
    • Science Fair - success
    • Assemblies - science/magic assembly was well received!!!
    • March reading month

  • New Business:
    • Girls on the run - we tabled the vote for this from the last meeting - this is a unique situation - there has been a miscommunication where it has been communicated that PTO will cover the cost of the shoes.  There have been 31 girls signed up, and the cost would be $15 per pair.   There is also a $45 registration fee.  7 for No and 6 for Yes.    Is there a way that some of us could individually sponsor some of the students to make sure no one who has signed up will miss out?  We need to say something to explain this situation.  Maybe we can send a form out to the parents of those who have signed up that says PTO will not cover the costs, however, there are some parents/businesses who will sponsor those who are in need of shoes to participate for this program.  Can we state that you do not have to have the specific pair of shoes to participate?  
    • Box tops - Deater is not here - it looks like we are receiving a check for $1000+
    • Labels - the program is ending slowly, We can submit for a period of time, and we do have a point balance that we can redeem.  
    • Next book fair- next week- the sign up sheet is going around, the set up will be Friday at 6pm.  It will be in the library until Wednesday, then to the gym for the nacho night, then back to the library for the rest of the week.  Heather has everything arranged for the nachos.
    • Fill-a-tub - We were approached to fill a tote for each teachers room with snowgear, boots, gloves, etc.  Should we separate them by size?  To be brought in book fair night, we will have the tubs set up in the hallway.  Reading night is also going on that night.
    • Teacher conferences - this is March 17.  Make something light, Jenn Ames can order it if someone else can bring it.  Appetizers would be best.  Stephanie will take care of it!!  
    • Assemblies - We have one left, Reading Month Assembly March 15 at 8:30am
    • Teacher Appreciation - XX
    • Playground - can Curtis help with this project?  Let’s do this!!  We do also have a canopy catalog to look at if we are still interested in that.  The company is out of Holland, WHPorter pavilion.  Something similar to the pavilion near the tennis court.  A water fountain too?
    • Mr. Shewan - Stefanya will take this over - the joke book - surprise assembly
    • Signs for the sidewalk - we have looked into this.  Stefanya’s husband will volunteer to make them is reimbursed for supplies!!  What kind of options do we have?
    • Health & Fitness Day - somewhere around the 19th
    • Family Picnic - May 20th - probably 11:30ish
  • Budget - still a work in process
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October 2015 Meeting Minutes

10/8/2015

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  • Call meeting to order - introductions
  • ​Approval of September minutes
Treasurer report 
Anything on the report with a star is split with Brookside, lots of little things from Walkathon and Gaga Pit, etc.


Teacher report -
Mrs. Zocco - We have had a lot of great safety drills.  Walkathon was a huge motivator for the kids, and everyone was really excited to monitor it in the classrooms.  Some of the testing going on has been going really well.


Principal report 
Ms. Kent - Academic report - Drills have been going really well.  Lockdown drills have gone over well.  We had police on site for this.  Everything went silent right away.  We had a fire drill today, overseen by Mrs. Fox, which also went well.  Everyone is getting really riled up to throw water balloons!!! There is a public safety team that is doing a mock child abduction that will be simulated at Brookside, the child being “abducted” is an officer's child.  They have a specific procedure they will be following.  In this situation, we would remain in lockdown but continue with classes. This is a great practice for them.


Old Business
-Walkathon - was a GREAT success!!  Friday is the last day for collections.  We can change the time for deadlines.  Our deadline will be midnight.  $100 buckets will be filled on Tuesday.  It was too disruptive to do this during the day.  We can change this for next year.  Everything will be done before the assembly on Thursday.

-We are in the middle of Tshirt sales, but it is going over well.  We are selling the Tshirts at cost, meaning we are NOT making a profit. Deadline for orders is Friday.  


-Ice machine - thank you Parks family

-Gaga pit - also a HUGE success

-Kindergarten went on a field trip to the apple orchards this week.  We did cover the expenses for this.

-Homecoming - we bought a bubble machine for the float that we will use in the future.  Elsa was fabulous.

New Business
-We are going to do a survey this year, it is already started.  We will NOT consider changing companies, and we will do the walkathon again next year.  Otherwise, we are looking for feedback about PTO and walkathon and what parents would prefer us to do with the money.

-Incentive run down - the lanyards are pretty much all handed out.  We will have only one prize per student no matter how many times their names are drawn.  We are having a little blip with Great Wolf, they did not donate so we will have to pay out of pocket for this.  We are also having some push back from the roller rink, so we are going to approach them with another way.  We can rent it for a specific day perhaps.  Amber Davis is going to look into this for us and find out all the details.


-Halloween gift - we have given glow sticks or other things in the past. Do we want to do this this year?  Let’s not, we are doing a lot of other small things, so let’s pass on this.

-Mobi Max - there is a lot of interest in this, so we will do this for $699 for the whole school.

-Movie night - the licensing company contacted us.  We had a great turnout last year, let’s do it again this year.  We are looking at Fri. Nov 6 and we want to show the movie “Inside Out”  We do have concessions for this event as well.  Angie Mishler can send an evite notice out to honor students, which was a great help with concessions.

-Wreath sales - can someone please take this over?  Stefanya will take this over.  Megan has done this in the past and can help out. We are NOT doing this as a money maker.  We do this because of the demand.  We charge just enough to cover the cost.


-Parent Teacher Conferences - We serve the teachers dinner. Jennifer Ames is going to take this over.  We have 13 teachers, maybe plan to serve 15.  We could also do a desert sign up.  

-Box Tops - does anyone want to take over Box Tops from Amber?  It requires collecting them, cutting them, sending them in, etc.  Amber can still help.  We make about $2000-$3000 a year off of this.  We do have a deadline at the end of the month which will result in a check in December.  Amber Davis and Tanya Parks will help with this.  

-Holiday Shop - We did not like the Reindeer Lane company last year.  Tanya has a contact with a company that does this.  We may need to order stuff through catalogs, but we would need to move now if we went that route.  The Dollar Store may be a great way to go.  That way we can make everything just a dollar or two at most.  We did check to make sure that we can resell these items last year.  Emily has room to store.  We can contact the dollar store people to see what kind of inventory they have and what our options are.

-Book Fair - Our theme is Monsters.  This is our next big thing.  It will be Oct. 28, Wednesday night, from 5-7pm.  We need help serving the ice cream, tidying the book fair, selling books.  We also have sign up times during the week.  Amber will send out a link to show those who sign up how to use the register.  It is super easy to use. If you volunteer you get 10% off.  This is our smaller one, the spring one is bigger.  We do get scholastic dollars that we get to choose items from a catalog with.  We used these funds to buy lots of things for the classrooms.  We spent $7700 in books and classroom stuff last year.  We are considering setting up a table at our Book Fair night for everyone to pick up their loot from the Walk-a-thon and the Tshirt sale.  We will still send items out to those who can’t attend.  Can we do a wish list for book fair items too?  We can send this home with the book fair letter, or have the teachers have the wish list for the students as they tour.

-Match Day - Tuesday, November 10 from 11-6.  We bring in all of our money and since we are non-profit, you get a certain % of money back.  Someone has to sit at the table all day and we have to decorate our table - the theme is Black & Silver.  All of the non profits in the county are there and donations are made.  

-Budget - We have started working on this.  What we have so far is on the google drive, so look at it and see what you think.  We are trying to develop it, but as of now, we don’t have a guideline.  We want to spend the money.  We want the kids that are in the building this year need to reap the rewards of what we have made from the walkathon.  We spent around 85% last year, and we need to spend it on the kids.

-Thank yous to the corporate sponsors.  Let’s have the kids make some!

-Mr. Shewan - our custodian will be leaving after this year.  We missed custodial appreciation day!!  We want to do some fun things to show our appreciation for everything he does in the school.  We could make a movie.  We could give each classroom a month.  Maybe a flash mob, or the marching band at the end of the year.
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March 2015 Meeting Minutes

3/5/2015

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Treasurer report
-Chrome books have gone through!

 Teachers report
-  Mrs. Krebs - Thank you for the scholastic book wish list!!  Lots of chatter about what to buy!! The science fair went over well, especially considering the weather.  Angie Mishler was a big help for this event.  It went over really well.  Some thought there could be more time to allow for people to get to everything.  Ipads are going over well.  It seems like they is getting more and more use.  Would a training session on the ipads be useful?? A training may already in the works.  

-Mrs. Quinlan - Resource room could use a prescription for mobimax which runs $90 for the year. It is $600 for the school for the year.  The free version is limited access.  It would be very fitting for the resource room to have full access. We approve to give her the $100 for the remainder of the year. A Leaptag pen would be another piece that could be very helpful.  Some people have some that can be donated.

 Principal report
- Academic and title report. March is reading month is up and running.  There are also a lot of events going on throughout the month. Testing is coming up.  And the book fair is also coming up.  Parent teacher conferences invitation only is coming up on the March 19.  The playground will likely be under water shortly.  First testing will start in April.  Thanks again for all your support.

Old Business
- Calling all Moms was a huge success.  Also, movie night was a huge success.  Is it possible to do another one?  We will have to check with the licensing to see if we can swing it.  Could we find a time at the end of May to schedule another one?  

 New Business
- Lucky to Have You (dads day) will not take place on St. Patricks Day.  Perhaps the Friday that week would work?  Monday the 16th should work.  Let’s get shamrock cookies for that morning as well.

 -Book Fair - Will Angie sell the smencils on the book fair night? The dinner will cost $290.  Ms. Kent has a fund that can cover the cost.  We qualified for the deluxe book fair this time.  Can we cancel library again over the week?  We will have book fair Monday through Wednesday in the gym and Thursday and Friday in the library.  So we will move book fair from gym to library after book fair night Wednesday.  We will need to order the tables, can we get the tables on Friday March 13?  In March, we typically buy each student a book.  We can use our scholastics money for that.  We should be able to stick to about $5 or less per book.  Book Fair will be open during school hours for the week of March 16-20.  We will have two raffle baskets like last time.  There will also be a reading night going on that Wednesday.

 -We will be getting a renovation on the playground.

-Panera is doing a fundraiser night.  You have to bring in a certain number of flyers to get a good percentage back.  Should we look into this?  Should we send out some feelers to see if any parents would be interested in it?

-Second grade wants to go on a field trip to Meijer gardens.  It would be about $1400, so they are thinking of scrapping it.  Can we ask the parents to put forth $5 per student to help offset the cost?  Let’s get the paperwork from them and see if we could swing it.  They are also considering going to the nature center as well.  

-Lynn Scheible at ArtWorks contacted Emily about doing art with the 4th grade.  Ms. Kent has a meeting with her and will discuss this further.

 -Recycle Week coming up in April.

 -Mrs. Booher the librarian asked for a die cutter machine.  They run about $50 per letter.  Perhaps get more specifics to see what exactly she needs.

-Box Tops Competition at Ferris or at the High School.  Maybe at the start of next year.Box Tops are down, but it is mostly because they aren’t making any of the bonus tops right now.

-Amber will call Pizza Hut and ask about the Book It.

-The kids keep asking about a black light party.  They also have requested music over the speaker at lunch recess.

 -We are looking at June 1 or 2 for the health fair.

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