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October 2016 Meeting Minutes

10/6/2016

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Call meeting to order

Introductions
The board
Approval of September minutes

Treasure report

Mandy - copies of the newest report are being passed around, there are Walk-A-Thon expenses and also beginning of the year teacher gifts

Teacher report

Mrs. Garner - Spelling city is something that the 1-4 teachers would like to have. The cost is $25 for 25 students and a little additional expense for each added student. Some teachers have already purchased this, but it is something that the kids can use at home as well. There may be a group/whole school rate. Maybe we can reimburse the teachers now and get the school rate next year. No one opposes covering this for the teachers. Deater will find out who has already purchased and report back to Emily.
The teachers now have to put their standards on their lesson plans, this is a new state requirement that requires a lot of extra time for the teachers. Planbook.edu.com is a $25 annual subscription is something that can assist the teachers in making these plans. It will take care of some of the legwork for the teachers. This will have to be renewed every year. No one opposes.
Nikki Jorgensen had mentioned to Ms. Cole that she would be interested in coming in to do art with the students. Would the PTO be interested in paying for some of the expense of art supplies. Ms. Kent will have to be consulted about this before we move forward. Deater will talk to Ms. Kent.
4th Graders - We pay for a newspaper subscription for the 4th graders so that they can read it and use it in their curriculum. Do we want to do this again? Yes. No opposition.

Principal report

Ms. Kent - Academics report (None this month)

Old Business:

First assembly and field trip were a success
Homecoming - Huge success!! Thanks to all the members who helped out!!
Vote to adopt the bylaws as written

New Business;

Box tops: Maggie - Have collected about 1500. They need to be mailed in by Nov. 1. There is an app for Boxtops as well. You can scan receipts and it will tell you exactly which items qualified. We did set new, lowered goals this year for each classrooom. Feltman may need a new bucket. How about a traveling trophy instead of having a monthly goal? The goal for each student is 90 boxtops per year.
Labels: Becky - no changes
Shoparoo: Katie - All you have to do is scan receipts. The app is free. Plan to do a bulletin board with info on this and boxtops after Walk-A-Thon is over. Remember that we bring in money with these things, but we are not using these are fundraisers.
Book Fair: Amber - Book fair is the last week of October. We have a pirate theme. We will have an activity of some sort for the kids to do. There will be no ice cream. We are open during the day as well as the Wednesday night event. Amber will pass around a sign up sheet, if you can help during the week, talk to Amber about running the cash register. This is NOT a fund raiser. We get scholastic dollars for this which we give all back to the teachers and students in book and classroom needs. Can we make everyone aware of the wishlists for teachers too?? Maybe a Facebook post or a message in the lounge to remind teachers to fill out their wish lists.

Walk-A-Thon!!! OCTOBER 8

We raised over $47,000 in 2015 and over $26,000 in 2014. Last year at the day of the event we were at $16,000.
ONE ASK!! We are almost to $21,000 currently.
Positivity is the name of the game!! Bringing the Energy Bus!!
Angels of Action - we are working together. They will have a booth at the event and anyone who brings a donation will be entered for a BWW raffle basket.
Closing Oct. 28th - It will be around 2 or 2:30 because it will be messy!!
Incentives committee is ordering on the 10th.
Fruit kabob station will now be just apples and bananas.
Sign up sheet is going around, please sign up to help!!
Dr. Garlic has the toothbrushes and toothpaste - We can have a sign for the business and a table to pass out the goodies.
We have booths for Spectrum, Chemical, Dr. Garlic, and Angels of Action

Parent teacher conferences

Meals for the teachers - Mr. Scheible - October 18th and 20th by appointment.
Holiday Shop:
Abby is heading this up already. Please get in touch with her if you want to be on this committee.
Last year, we did everything is $1. The committee needs to decide what we have in the shop. We were short on supplies last year. We also need to have a cap on the amount each student brings in. We will do a $10 cap. Abby has been checking into dollar store purchases already. We also need to order the bags for wrapping. Emily still has some stuff from last year as well. Contact Abby is you want to help. Erin and ??? will help. We usually have high schoolers that come help with this as well. We do also have some volunteers we can tap into at Ferris as well.

Other Items:

For reimbursement - there is a form on the website to submit receipts.
We didn’t renew our movie license. Are we interested in doing a parents night out where parents can drop off kids at the school so the parents have some free time? There may be Ferris students that we could ask about volunteering. If we know far enough in advance, the honor students at Ferris are usually able to volunteer. Is this a liability issue?
Angie Maury - She has started a 4H club with a focus on crafts and science experiments. Meetings will be the second Tuesday of every month from 4-6. For ages 5-19.
Can we do a Tshirt sale similar to what the high school did with the 2 for deal. We did Tshirt sales last year and we ended up just being the middle man. We are going to make Tshirt sales available, but we are going to send people into the Tshirt shop. They are going to make an order form for us that will be available for parents to order right at his store.

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September 2016 Meeting Minutes

9/8/2016

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Call meeting to order
Introductions
The board - Emily, Mandy, Amber, Stephanie
Our purpose/mission, How we operate - we fund the fun!! We try to be positive, bring the energy, get things done.

Approval of June Minutes - Jenn Deater

The google drive is open to everybody - this is where you can find the minutes for our monthly meetings. Log onto: RiverviewPTO509@gmail.com Password: riverviewrocks509. Everything is on there!! Our website will also lead you there-www.riverviewrocks.org.

Treasure report

We had a breach in our bank account at the end of last year. We will pass around the bank account printout, but we will have a clearer account next time. We have just over $11,500.

Teacher report

Mrs. Maat - Ms. Stickler has some Smartboard requests. She has a $175 of smartboard things. Third grade will be able to use this in years following. Approved. There are 3 or more teacher who also have Mobimax requests. Mobimax is just a tool that the teachers can use in the classroom that the kids can use at home, and it meets them at their level. It would be $600-$800. Mrs. Scheible has the request for the Anderson and Girls apple orchard field trips for K. We have basically 2.5 K classes this year, so we will need two buses this year, so cost will be a little more expensive than last year. Also, the bus expenses has gone up this year as well. We want to try to fund field trips without having to ask parents to contribute additional money.

Principal report

Ms. Kent - The school is booming!! We love our kids, we try to work hard for our kids. They are going through a battery of assessments the first weeks of school to get baselines on them. We have 30-40 more kids in the building than last year, so it is tight. We are really shooting big for the walk-a-thon.

Old Business:

Health and fitness will not be rescheduled
Cartridges - Cooley was not here, will bring up during October meeting

New Business:

Food Allergy/Safe snack list- We have some parents who are available to let us know more about the food allergies in our school. Q&A with food allergy experts.
- There is a hotline available to those who have questions!
- Italian Ice, Lemonade, and popcorn are items most kids can participate with. Try to have events without food if possible.
- Allergies are a legal issue as well as a physical issue.
- Restriction of specific allergens for the classrooms is a top recommendation
- How can we be inclusive for those with allergies? Consider non food items for parties, open communication with teachers and school.
Box tops - Jenn Deater/Amber - We raise thousands of Scholastic dollars a year with this and book fair. We don’t consider these as fund raisers as this money just goes right back into the school and teachers. Maggie Ramsey has volunteered to take this over. We do also have honor students that help us process the boxtops too. Boxtops must be turned in before the expiration date.
Labels - Becky - this is still phasing out, if you have these you can still turn them in.
Book Fair - Amber- The packets come home through the week. We have a great event twice a year. We have traditionally have an ice cream night, which we will have to revise this due to allergies. Oct. 24-28 will be our first book fair. Sign ups will be at the next meeting. Our evening event will be Wed. Oct. 26.
Walk-A-Thon - Oct. 8
- The planning has started. To get involved just ask and we can put you on a subcommittee to help out.
- First letter home already went out.
- Kick off assembly is Monday the 12th at 8:30
- PTO members are the eyes and ears of this event!! We need to know if anyone has questions, confusion, or issues with anything!!
- This is a ONE ASK event!! We only ask our parents and community to donate to us ONE time a year!
- This is the third annual event for us. It has REALLY worked for us. We know this isn’t going to please everyone, but we do our best to make the most of our money.
- We spent 80%+ of our money that we made last year. We are trying to save toward a shade/pavilion for the playground. We keep almost all of the money we raise! This works because we get the teachers, parents, and kids excited about it. We have bought lots of playground equipment, assemblies, field trips, etc. IT was brought up that we use the money to buy beginning of the year supplies for the teachers. This was voted against as we are trying to bring fun to the school with playground, field trips, assemblies, etc and the money can be spent on those. Other parents like bringing that stuff in.
- Our theme this year is positivity/Energy bus.
- We want to know the feedback - the good and the bad. We need to know what everyone thinks so that we can fix what we can and just get better and better.
Homecoming - Oct. 1
- Sign up to help with this committee! Who wants to be in charge of this committee?? They will need to coordinate the float. There will be a theme. Megan Knopf will take charge. Rachel and Jody Lee will help.
- Meet with Renee
- More info coming
- Spirit week will be September 26-October 1
Parent teacher conferences
- We need someone to take the lead on this! We provide the melas for the teachers.
- Nick Scheible will coordinate.
Bylaws
- Mandy - We are still working on developing a budget and bylaws. The google drive will have a copy of the bylaws. We are doing our best to try to formulate this. If you have any amendments or thoughts, let us know! We will most likely vote this in next meeting.

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October 2014 Meeting Minutes

10/2/2014

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Call meeting to order
Minutes approved from September meeting
Teacher report: Field trips in motion, students like hearing names on PA
Treasurer report - Kind of low
Old business - everything going over really well.
Tshirt sales - Close date on Sept. 26, going over well
Kindergarten field trip approved
Walk-a-thon - Supposed to be at 15% as of today and we are already at over 30% in online only. A little trouble with registering for people without internet access. Give tattoo for those even without registering. Need to get info out to Pioneer. Kim is the PR person for the school. She also has the camera. Interested in putting some sort of ad into paper
Consider using the High School as a backup location. May be looking at that option because of the issues with Top Taggert. Can buy and man the concession at the high school.

Jake’s Day - Oct. 9 next Thursday. Health and Fitness Day - bouncy house
Match Day - Nov. 11 Theme is “Miracle in Mecosta” Goal is 1 Million in 7 hours. Trying to beat last year which was at $700,000. No match for kids this year. GMA may be covering the event. Coloring for kids etc. Said yes to electric hookup. T-shirts logo in back with Match day, no price point at this point, maybe about $10. Patterson flowers contact.
Homecoming update - Theme is genres in Music. Our theme will be Rock and Roll. Bales of Hay to be supplied by Julie. Noah will be driver. Usually meet at middle school around 5. Parade Friday at 5:30. Need to check on time of parade. Separate floats for the two elementary schools. Candy throwers. Homecoming committee meeting. Spirit week - Brookside generally follows high school theme days.
Box Top/Scholastics - Going fine, deadline coming up this month. Angie has some FSU students who may be available to help. All the teachers have cans. Scholastics - have been able to give the teachers. Book fair the week of Halloween - need help for during the days. Will be set up in the library. Going to cancel library for the week. Make up a flier for the math night/book fair flyer. Takes place Oct. 29. Theme is medieval times. Some concern about kids wearing costumes, but will be allowed. Need volunteers at night. Will have 2 cash registers. Volunteers will need to watch video. Get 10% to be a helper. Use tickets, need to have better organization to make the ticket use successful. Aunt Millie’s/Tysons/Coke Rewards/juice boxes to get started. Shannon to look into Tyson.
Labels for Education - about 93,000 points. Maybe try to do something with those points for teacher appreciation week. Do not believe the points expire. Box to pin up to use as a reminder to turn in labels. See if we can get another box. Let parents know of deadlines by sending out a flyer.
Shoparoo - Need to get it going. Get a box put up. Start using the Facebook page. Maybe wait to push info until after Walk-A-Thon
Meijer rewards - community rewards, may be connected to Mperks
Movie nights - got the licence Hoping to get a newer release. Looking for date before Christmas, perhaps Nov. 21. Perhaps Mr. Peabody and Sherman.
Combine school newsletter with PTO newsletter going out first week of the month
Biggby/Qdoba - shoot for Nov. 10. Must distribute coupons to students. 15% profit for Qdoba, $1 per drink for Biggby
Smencils - smelly pencils, 10 different scents, variety themes. About 55 cents per pencil $275 for Master case, makes $225 per case. Sell for $1 a piece. Secretary sells them at designated times. Perhaps selling at Book fair or certain days. Alternate Fridays between suckers and smencils. Concern about fights over pencils in class. Can kick it off with Book Fair, but will need a separate till.
Gaga Ball - will discuss next time. Game for outside. Look at getting lumber donated.
Playground drainage? Ask Renee about additions to playground.
Headphones - perhaps PTO could purchase new headphone? Computer lab purchases will need to go through the tech people first.
Would like to buy the school some laminating paper.
Crayola color cycle - Jen

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1. Call meeting to order
2. Approval of last meeting minutes. Great job Steph!
3. Principal report
4. Teacher report
5. Treasurer report
6. Old business:
    a. Google drive, website, and FB all up and working very well!
    b. Teacher gifts went very well! Paired with scholastic gift. Yay!
    c. Shirt sales going very well. Leslie?
    d. Kindergarten field trip approval.
    e. Walk-A-Thon update.
    f. Jak's day - October 9th
7. New business:
    a. Walk-A-Thon updates
    b. Match day. Nov 11th
    c. Homecoming updates- theme is genres of music
    d. Box tops - Amber
    e. Scholastic conversation - Amber
    f. Aunt Millie's
    g. Labels for education - Becky
    h. Movie nights - Mandy
    I. Qdoba and Bigby fundraisers - Stephanie
    j. Smencils - Angie
    k. Gaga Ball?

Next meeting November 5th @ 6:30pm

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October 2016 Meeting Minutes

September 2016 Meeting Minutes

October 2014 Meeting Minutes

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